With their enormous databases full of personal information, any organization in the healthcare industry is obliged to meet stringent, government-mandated compliance regulations. Failing to do so will lead to large fines and serious damage to their reputation, so you owe it to the future success of your organization to make digital security and compliance a top priority, starting right now.
But there’s a lot more to healthcare compliance than simply acknowledging its importance. You need to approach it with a list of tasks that relate to training, and then implement a strategy that doesn’t just meet the bare minimum requirements – but that also creates a culture of quality beneficial to both your patients and your business.
Developing Robust Written Policies
The first step in meeting your compliance standards is to use the regulations laid out by law as a basis for your entire cybersecurity strategy. Consider legal obligations as a starting point, then build upon those to formulate a program that best suits your IT systems and business goals. This will help you develop written policies for your employees to follow.
However, meeting compliance standards isn’t just about adhering to written policies. It’s also about having your employees thoroughly understand them. That means putting them through training programs that explain the necessity of the policies and how to best implement them. Finally, you’ll also want to keep your employees up to date with any updates to your policies, which may change from time to time to keep up with new laws.
Keep Proper Documentation
All healthcare organizations, as well as any entities that handle sensitive data like patient health information, need to regularly assess their security practices by asking questions. One of the most important ways to ensure compliance is to maintain complete and highly visible documentation.
Healthcare organizations may have their security policies and practices reviewed at any time, which is why you need easy access to your documentation. It should include all relevant certificates, security policies, checklists and results of past audits, and should be kept in a centralized database that meets its own compliance and security standards.
Maintain Active Compliance
Compliance standards cannot be met and then simply forgotten. You need an active compliance strategy that incorporates regular audits that will serve as the backbone of your entire cybersecurity strategy. It will ensure that you don’t end up being penalized for failing to adhere to current laws. This is especially important since the rules change quite regularly, as do the way they are enforced.
Regular audits are crucial for implementing a security strategy that stays in line not only with your legal obligations, but also with the constantly evolving world of technology. Any security strategy is good only if it is current, so keeping yours up to date is a simple matter of taking a proactive approach.
How to Get Started with Healthcare Compliance
For a lot of healthcare organizations, meeting compliance regulations and managing security programs can be overwhelming. In addition, all the extra time spent creating and managing your compliance programs can affect your bottom line and lead to less time available to treat your patients. Unfortunately, a single security incident can be very costly, so compromising on compliance is not an option.
If you want to spend less time dealing with red tape and more time serving your patients, then you’ll need a team you can depend on to take care of compliance. That’s where Level 5 Management comes in. If you’re ready to make your data governance and compliance woes a thing of the past, call us today.